#Typist initials at bottom of letter how to#

The BEST Cover Letter Ever: How to write it and Write it RIGHT, by Cara Sprunk.

When you put pen to paper or fingers to keypad, keep these tips in mind to help draft the perfect business letter or personal note.

Proofread the letter and have someone else review it before sending.

Write like you speak, but be sure to maintain proper grammar.

Open your letter with a kind thought and avoid opening with negative news.

Include topic sentences and clearly explain the purpose of your writing.Whether you are drafting a letter to someone you know personally, or to a business contact, you should keep these general best practices in mind: A signature – a real signature, not an ink stamp or printed signature.A handwritten note – a handwritten note is more personal than a typed note.Some basics for personal letter writing include: There are times when nothing but a handwritten, mailed letter will do such as when you need to thank someone or inform them of bad news. While the practice of writing personal letters has decreased in the digital age, personal letter writing is still appropriate in certain instances. Below are examples of popular business letters: Typist initials – If you are writing a letter on behalf of someone else you should include your initials at the bottom of the letter, for example: amg.Įach part should appear in a certain format and location on the page.Enclosures – If you are including any other material with your letter you should note it by including an enclosures line.Popular closings include “thank you,” “kind regards,” “very truly yours” and “sincerely.” Closing – A closing is the last line before your signature.Body content – Your letter should be written in block format, indents are not needed.Salutation – Address your recipient by his or her formal title.

You should use the post office-approved address and put the same address on the envelope.

Recipient’s address – Include the recipient’s address in the letter at the very top.

Date – For more formal letters, spell out the month: November 16, 2015.

Sender’s address – You only need to provide the sender’s address if it is not included in the letterhead you are printing your letter on.

While there are no hard and fast rules for personal letter writing, business letter writing is a specialized craft.Ī business letter will have the following parts: These professionals use letters to communicate important information. However, in the workplace, letter writing still plays an important business role.įundraising, public relations and sales are dependent on sharing information with customers, clients and potential users. Gone are the days of penning a letter to someone who is not near – an email or text message now suffices. Personal letter writing has been trumped by modern technology.